USCT-01-Data-Verification-And-Validation
Use Case Step | USE CASE: Unconditional Social Cash Transfer STEP: Data Validation TYPE: Manual data verification and validation |
Preconditions (list of conditions that MUST be met in order to be able to successfully execute this process) |
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Data inputs | Beneficiary
Workflow Process
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Actors (the people, organization, computer systems - hardware and software, and building blocks that participate in the activity) | System
External system
Human
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Normal Course (what happens if the event is triggered and the preconditions have been met) | Description Central level Social Welfare Ministry managers verify if the data provided in the Registration Step USCT-01-Registration is elligible for the program and cross examine it using external systems, like governmental DBs, and fill in all the missing gaps. Provided that The central level Social Welfare Ministry managers have access SRIS and are able to retrieve data of potential beneficiaries from the Digital Registries BB in order to validate and verify data. Step 1: Social Welfare Ministry Manager accesses beneficiary recordsDescription: Social Welfare Ministry manager can access the Social Registry Information System (SRIS) to retrieve in bulk identification records and eligibility information of potential beneficiaries that registered and consented to the given Social Programme (in this case Unconditional Social Cash Transfer). Feature: Access to Registry Records
Scenario: Retrieve beneficiary records from Digital Registry BB via SRIS
Given that the Social Welfare Ministry manager is authenticated in the Identity BB
When Social Welfare Ministry manager requests access to potential beneficiaries data from Digital Registires BB through SRIS
And the potential beneficiaries have signed a consent agreement to be notified
Then the identification records and eligibility information of potential beneficiaries are retrieved
Relevant Identity BB endpoints:
Relevant Digital Registries BB endpoints:
Relevant Consent BB endpoints:
Step 2: Social Welfare Ministry Manager reviews recordsBased on the data retrieved in Step 2, managers can review entries. The question remains should it be done in SRIS app or on downloaded dataset . Step 2.1 Prepare verification workflowDescription: Social worker creates new workflow, that use validation rules for detecting invalid/unverified records. Feature: Create new workflow
Scenario: Create workflow that verifies resources using Digital Registry BB data
Given Social Worker can create workflows
And Workflow is connected to the Digital Registry BB
And rule engine/model to verify potential beneficiaries is ready
When Social Worker creates new workflow
Then New workflow is created
And Potential beneficiaries data can be verified
And Potential beneficiaries whose data is invalid or unverified can be identified
And Social Welfare Manager is sent a message about the results
Relevant Digital Registries BB endpoints:
Relevant Workflow BB endpoints:
Relevant Scheduler BB endpoints:
Step 2.2 A Trigger automatic data verification and authenticationThis step could use Business Data Analysis BB and AI BB, however at the moment’s they’re not defined. It is assumed that the logic used for data verification was implemented in the workflow. Description: Social Welfare manager triggers workflow created in previous step. Feature: Automatic potential beneficiary data validation and verification
Scenario: Social Welfare Manager executes workflow for validating and verifing data
Given that a workflow for data validation has ben created
And Social Welfare Manager can trigger the workflow
And Social Welfare has a defined list of the beneficiaries
When Social Welfare Manager executes workflow for the beneficiaries on the list
And potential beneficiaries signed consent
Then every beneficiary data is validated and verified
And beneficiaries that didn't pass the validation/verification are flagged
And Social Welfare Manager is sent a message with the results Relevant Workflow BB endpoints:
Relevant Digital Registries BB endpoints:
Relevant Scheduler BB endpoints:
Step 2.2 B Manual Cross-Reference and Verify RecordsDescription: This is an alternative version of the previous step where no automation was added and Social Welfare Manager cross-references the records with multiple registry sources. Looks for gaps or overlaps in the data, comparing information such as names, addresses, identification numbers, etc. Relevant Digital Registries BB endpoints:
Step 3: Social Welfare Ministry Manager fills in the missing gapsDescription: For the potential beneficiaries that were flagged for not passing the validation, managers fill in missing gaps in the records. This could involve contacting potential beneficiaries for further information or accessing other sources of data. Updated data is stored back in the SRIS via Digital Registries BB. Relevant Digital Registries BB endpoints
Step 4: Social Welfare Ministry Manager validates collected informationDescription: We’re once again checking if issues with beneficiary data are resolved and reiterate if necessary. Once all records are verified, validated, and authenticated, the managers confirm the completion of the process. This could involve:
This step can be executed using Workflow BB, social worker can use existing workflow to once again validate data. Relevant Workflow BB endpoints:
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Alternative Course (links to other use cases in case there are different ways how to solve the same use case) | [TBA] |
Data output |
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Post-Conditions (the success criteria) |
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Exceptions (error situations) |
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Related BBs (working groups related to this implementation example) | Digital Registries BB Workflow BB Information Mediator BB Registration BB |
Sequence Diagram | sequenceDiagram participant SWM as Social Welfare Ministry Manager participant IDBB as Identity BB participant SRIS as SRIS participant DRBB as Digital Registries BB participant CBB as Consent BB participant WBB as Workflow BB participant SBB as Scheduler BB participant BF as Potential Beneficiary Note over SWM: Step 1: Access to beneficiary records activate SWM SWM->>SRIS: Enter authentication data activate SRIS SRIS->>IDBB: Send authentication data activate IDBB IDBB->>SRIS:Return Auth Token and Functional ID deactivate IDBB SRIS->>SWM: Authenticate user in the app SWM->>SRIS: Request a list of all potential beneficiaries SRIS->>DRBB: Send request to access all beneficiaries data activate DRBB loop for each beneficiary DRBB->>CBB: Check consent agreement activate CBB CBB-->>DRBB: Confirm consent agreement end deactivate CBB DRBB-->>SRIS: Return beneficiaries list deactivate DRBB SRIS->>SWM: Access potential beneficiaries list with all their data deactivate SRIS deactivate SWM Note over SWM: Step 2: Review beneficiary records Note right of SWM: Step 2.1: Create validation workflow opt Data Validation workflow doesn't exist activate SWM SWM->>WBB: Create data validation workflow for beneficiaries activate WBB WBB-->>DRBB: Validate Digital Registry BB connection activate DRBB deactivate DRBB Note over WBB: Apply a rule engine for data verification WBB->>SWM: Confirm new workflow created deactivate WBB end SWM->>WBB: Trigger data validation process deactivate SWM activate WBB loop Each potential beneficiary WBB->>DRBB: Validate and verify beneficiary data activate DRBB alt Data Invalid WBB->>DRBB: Flag data as requiring update end deactivate DRBB end WBB->>SBB: Trigger new message about finished verification activate SBB deactivate WBB SBB->>SWM: Message is sent with verification results activate SWM deactivate SBB deactivate SWM Note right of SWM: Step 2.2: Trigger automatic workflow or cross-referance manually alt Automatic workflow is implemented SWM->>WBB: Trigger automatic workflow activate SWM activate WBB SBB->>SWM: Message with the results is send deactivate WBB deactivate SWM else Manual cross-reference is implemented SWM->>DRBB: Request potential beneficiaries records activate SWM activate DRBB DRBB-->>SWM: Return aggregated beneficiary data SWM->>DRBB: Cross-reference beneficiary data DRBB->>SWM: Show which beneficiares were validated successfully and which not deactivate DRBB deactivate SWM end Note over SWM: Step 3: Fill in the missing gaps for potential beneficiaries opt Get missing information from beneficiary SWM->>BF: Get missing information activate SWM activate BF BF-->>SWM: Return missing information deactivate BF SWM->>DRBB: Update missing information activate DRBB DRBB->>SRIS: Show updated information activate SRIS end Note over SWM: Step 4: Validate updated information SWM->>DRBB: Request updated potential beneficiaries records DRBB-->>SWM: Return updated potential beneficiaries records SWM->>DRBB: Confirm data update for each record deactivate DRBB deactivate SWM
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Links to Code |
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