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Working Groups re-launch plan

Working Groups re-launch plan

Objective: Outline activities to be done to launch 1-3 working groups between February and March 2025

We are proposing the launch of the following WGs:

  • ID

  • IM

  • Registries

  • Wallet (already launched but needs structure on restart)

Stages per BB relaunch

Specifications track process (currently WIP at the GovStack Meta Specification):

Understanding WG and Stakeholders_2025-02-17_00-36-58.png

Proposed WG relaunch process:

Understanding WG and Stakeholders_2025-02-17_01-02-48.png

Editable diagrams available here

0. Roles

  • Governance Committee: Facilitates institutional communications and manages any hiring or distribution of funds

  • Technical Committee Facilitation Team: Overlooks general coordination of the project and supports all working groups through their process. Performs communications needed at the different stages of the process.

  • Hired facilitator (only on Scope of Work phase): Responsible for coordinating and crafting the Scope of Work phase

1. Craft a Scope Proposal document

Duration: 2-4 weeks

Objective: Have a Scope of Work document that roughly defines the objectives of the next iteration of the building block. Such document must be informed by people familiar with the building block by either implementing it through Country Engagement or a GovMarket solution, or by having worked on a previous iteration of the spec.

Definition of Ready:

Direct invitation to participants has been sent (People who are familiar with the BB) - @everyone
Facilitator for this phase has been hired - Governance Committee / EstDev
Minimum template for scope of work (SoW) placed on confluence page for the WG - @Ali González
Coordinate a date for first meeting and start filling the SoW document on such meeting - Hired facilitator

Definition of Done:

Template of Scope of Work has been filled by the informed opinions of participants and the research done of the Hired facilitator - Reviewers: https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151

2. Open call for participation in Working Group

Duration: 2 weeks

Objective: Get a sizeable amount of participants for the Working Group that are interested in advancing the building block and participating in the working group.

Definition of Ready:

Reviewed Scope of Work is published on an easily accessible page on the web - @Ali González
Sign-up form has been created to gather participant’s information - https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151

Definition of Done:

Poster / explanatory page for the open call has been posted on GovStack’s social accounts, which includes Sign-up form and Scope of Work - https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151
Newsletter has been sent to our subscribers with same information as previous point - https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151
An email is sent to participants who signed up to invite them to the Working Group slack channel and a kick-off calendar event is also sent

3. Drafting phase

Duration: 6 months

Objective: Finish a draft for a new major or minor version of the Building Block that is release-candidate-ready for review.

Definition of ready - ETA: 1.5 months

A kick-off meeting for the working group has been facilitated, in which the SoW document has been explained, as well an onboarding about working groups has been delivered - @Ali González
An initial list of facilitators is decided within the first 2-3 meetings, and their names are added to the Working Group Annual Charter - Working Group with help of https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151
Regular meeting schedules are decided (i.e., “Thursdays at 14:00 CET”) and a recurring calendar event is created and made published in the Working Groups’s landing page - Working Group with help of https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151
A rough outline for the specification is agreed-upon and participants commit to working on a section of their choosing - Working Group with help of https://govstack-global.atlassian.net/people/team/15069edb-e009-4d68-996e-3b2783e7d151

Definition of done

A Release-candidate document is crafted by the Working Group and ready to undergo the review process

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