Meeting Notes 2024

Architects Training Gradutation Certificates

Pia

• Certificate signatures: awaiting ITU Director.

• Next Steps: (Ayush, Puja, Skyler

  • Certificates shared the moment all signatures are available..

Architects Training Atingi

Puja

• Edit the current tile, linking to another page that we are gathering content

• Erase countries/ Anonymise participants prototypes

• Next Step: Ayush will make the page by Friday! (this week)

Architects Training: Family Photo

Puja

• Ayush to share photo with Puja

• Puja to draft post and Skyler to upload

Survey e-Learnings atingi

Pia

• Ayush and Skyler realise that in order to make changes to make it mandatory, have to take them down and put them back up. Therefore do we want to do this (Problem: Migth lose date, certificates for participations might break)?

• Work around: CSV files download and keep them on sharepoint

• Next Step: Skyler to ask Lizzi for a call

WiGTC II

Puja

• Concept Note prepared: Puja to upload it on Sharpoint and give the link.

• Next Step: Puja and Ayush to speak tomorrow and add changes to the concept note!

• Friday: Call with the Group On Friday, Puja to set up

Architects Training Gradutation Certificates

Ayush

• Certificate (for completion w. distinction) signatures: done by Andrea already - Hani and Nele still pending -> Ayush to take it up

• List of participants qualifying for a certificate for completion w. distinction was shared with Josephine: govstack-architects-program-applications - Google Sheets

• Next Steps: (Ayush)

  • Getting the final signatures of Hani & Nele

  • Create all the certificates

  • Share an overview about how many participants will receive which certificate

  • Certificates shared by end of the week with participants.

Architects Training Survey

Puja

• Puja presented a great brief evaluation of the survey - which will be also included in our retro / review on Firday.

• Report for both trainings (WiGT and AT) to be taken up beginning of next year - not a priority right now - ITU (Ayush) in the lead.

• Next Step: Puja to draft the mural which will be used for our join retro / review on Friday

Survey e-Learnings atingi

Pia

• Guideline from atingi is clear to make a survey mandatory → we need to inform our participants each time before they complete an e-learning.

• Next Step: Skyler to take it up with Ayush

Briefing Nora

Pia

Certificate Discussion

All

Three Certificates:

1 for Participation - includes partipants who dropped out

1 for Participation with Distinction - All but pitch

1 for Completion with distinction - Everything

Waiting till wednesday Internally

Taltech credits Certificates

All

Middle of December Minimum from TalTech

Dates for Review and Retro

All

Deciced December 6th

Who participated in what

@Puja Raghavan @Skyler Blake @Shukla, Ayush

During tuesday meeting, look at forms, who presented.

During wednesday meeting will decide how to gauge participation.

Extention of deadline for pitch, video, etc

Ayush

Deadline has been extended to next week.

Survey

Updates on Submisison

Ayush

11/11 18:00 Submission Date.

4 sessions 2 on wendsday 2 on thursday.

@Shukla, Ayushwill reach out to Vasil who has not confimed participation.

@Shukla, Ayush @Puja Raghavan @Skyler Blake have a meeting at 15:30 on 12/11 to discuss followups and informing all

Graduation planning

Still no informationMeeting Notes 21-10-24

Architects Training

All

GROUP

• Emails for Lancer and Michael will be reviewed

• To-Do: All to review the email drafts after the call

SURVEY

• To-Do: Puja to make the changes today and we will circulate survey on friday or monday (this week).

Atingi e-learning courses

Pia, Ayush

• Certificates changed by Fatma and Ayush, presented in this call. Presenting after Comms feedback.

• To-Do: Ayush will run some changes by Estonia about the Certificate.

• E-learning course enrollment and feedback numbers:

Eg. GovStack 101: 51 survey respondent and course enrollment numebers.

• To-Do: Ayush to send enrollment numbers of how many people participated in the e-learning course. List of people completed the courses.

• To-Do: Fatma and Ayush will send open ended feedback compilation from the surveys we have

Survey Architects Training:

Pia

TECHNICAL ASPECTS

• To be shared between lecture 6 and graduation (beginning of November)

• Ayush checked: It is possible to make the survey mandatory and link it to the certficate on atingi directly

• To-Do: Ayush to clarify the details with Lizzi

CONTENT:

• To-Do: Skyler (& Puja) will share a 1st draft by Thursday

• To-Do: Draft will be shared by Puja in next CD meeting on MondayAr

General Survey eLearnings atingi

Pia

• To-Do: Puja & Ayush to check how the feedback looks like (number of participants, female…) → to present it in next CD check-in, Skyler looped inn where needed (for example for visualisation etc…)

• To-Do: Ayush to make it more visible on the certficate that the courses are of introductory nature - to prevent misunderstanding

Architects Training

Architects-Dream-Team

Groups that are / were not active enough or missed feedback sessions will be friendy reminded on their participation

• To-Do: Puja to draft mail

Information on Joget vouchers will be added to the mail as well - and also shared with the ones regulary attending.

Feedback from regular Architects Training Survey

Joesphine

J. shared brief overview on the feedback shared so far (both in terms of content and organisation etc) → overall feedback ok, some cricitical remarks on the organisation / tools but since the latest changes some of these issues should be resolved by now. Suggestions on the content will be taken up at a later stage (e.g. request for an BB refresher, focus on digital service design…)

WiGT Challenge

Puja

Request from Puja to receive the data on the WiGT

• To-Do: Josephine & Ayush to kindly share it w. Puja

Egypt eLearnings

Pia

Support for technical review still needed → Ayush and Josephin offered their support ♥️ - in addition, Ayush will reach out to Ramkumar and other (former) ITU colleagues to check if they can potentially support…

Parking Lot: Usage of AI for note taking

Skyler

• Discussion to have: Needed? How could we use it (ITU)? Where would we document the notes?

Slack Moderation

Skyler

Skyler screened the topics on Slack, main topics are:

• Recordings of the feedback meetings / office hours?

• Access to slides from Ramkumar?

How to handle / coordinate the requests from the general channel?

• To-Do: Ayush to reach out to Ramkumar to provide the documents

• To-Do: Skyler to answer the questions directly (e.g., feedback meetings / office hours are not recorded)

Re-grouping // “Change of Status” of inactive participants

Skyler

• Skyler drafted the message

• Re-grouping message to be send out today with the 6 groups offering the opportunity to re-group (including deadline of 01.10. midnight)

• To-Do: 1) Skyler to draft message, 2) Nora to review, 3) Skyler to send out.

Preparation of this weeks lecture

Nora

• Nico won’t be able to attend (due to DPI summit attendance) → suggestion to invite Farina as substitute

• To-Do: Ayush to reach out to Farina to see if she can sub for Nico.

Feedback

Skyler

Atingi survey elearnings

Pia

• To-Do: Ayush to check if the general atingi survey is integrated

Egypt eLearnings

Pia

• To-Do: Pia to reach out to Sarah / Andrea to request tech support in GC meeting

• Option 1: Prototype on FIGMA

• Option 2: (Functional) Prototype with Joget

• Decision: Joget to be used to build the mini application

Evaluation of submissions: Skyler & Ayush to jointly kick-of evaluation of submissions  within this week.

Timeline: Onboarding changes to 9^th of September / Lectures to start on the 16^th

Support System / Open Hours:

• To be further discussed next weeks

• Tool: Slack