2022-11-09 - Product Committee

Item

Presenter

Time

Notes

Review Action Items

@Wes Brown

5 min

GovStack Implementation Playbook

@Martinez, Yolanda (Deactivated)

10 min

Terminology

@PSRAMKUMAR

5 min

• Tasks: https://govstack-global.atlassian.net/browse/PROD-5

Wiki: Terminology

Comments

• Any objections to using the Terminology page on Gitbook?

  • https://govstack.gitbook.io/govstack-country-engagement-playbook/govstack-implementation-playbook/3-terminology

  • Required Definitions:

    • Product Use Case: A Government Digital Service digitized based on user needs, user journeys, life events and open source reusable software components, also called, digital public goods building blocks.

      • Wes: This definition seems to come from a country-implementation focus and, I think, misses the primary focus of what the product use case is for: to provide context and limit scope for building blocks.

Discussion

• Ramkumar: might be good to link the context to the terminologies listed - to provide definition with context.

• Ramkumar: will upload on Confluence terminologies proposition around use cases and user journeys. This to be shared with all for feedback/input - those working on building blocks etc.

  • Draft - Convention for Terminology Definition

• Taylor: is the terminology on Gitbook, which is now public, internally consistent across GovStack? Recommends that we make sure these terms are mutually exclusive and overlapping across all Committees.

  • Spec for workflow - terminology section still has raw text rather than links. Worried that the text has been duplicated rather than linked to - as well as vice versa.

    • Suggestion that the link takes you to one place to ensure a synchronous process.

Product Use Case Template

@Wes Brown

10 min

Reference Use Case Template

Example: https://app.gitbook.com/o/pxmRWOPoaU8fUAbbcrus/s/YLLEfCKTnmzAMDSDzJJH/~/changes/cQiu8JkB9DJ0ZSLu2BTM/page-1/inst-usct-1-unconditional-social-cash-transfer (Unconditional Social Cash Transfer)

Need to make a decision; are there objections to starting with current template and then revisiting after we complete 3 product use cases?

Comments on current template:

We need to incorporate a section in the template with the link to the As-Is User Journey, the To-Be user journey (the service when into a co-design and simplification workshop and ir ready for digitization) and the corresponding wireframes. We also need input from GoreFore in terms of the exact documentation they need to code the service.

• Wes: I’m not sure how this applies to the product use case or to the BB workflows. The primary goal of these product use cases is to provide context and limit scope for the building blocks and so if a User Journey (either As-Is or To-Be) has some relevance to the context or scope it should be noted directly in the product use case itself

Discussion

• Ramkumar: work on the use case has already been done. Recommends that we look through the logical process blue print that has been developed (found in the GovStack architecture folder in Google Doc) - review and gain insight from that.

  • There are templates in the Google Doc - the preconditions, inputs, outputs etc. This should feed into the use case template.

  • Recommends we have a workshop to work on one use case together.

• Wes: what we could instead do is reference the logical process blue print in the use case template.

  • Have a technical document that is linked to each use case

  • Logical blue print needs some work - it is duplicating information.

  • We need a happy and simple path.

• Steve: There needs to be a “logical process flow” at the use case step level to denote (diagram?) the interactions between BBs to enable the use case step process. This should likely live at the use case level

• Steve: Suggestion to break down each step into an individual document on gitbook

Sandbox Use Cases

Feedback on Unconditional Social Cash Transfer

Looking for documentation about the Djibouti Construction/Online Building Plan use case

Merging Confluence Spaces / Migrating Google Drive Documents

@Wes Brown

5 min

https://govstack-global.atlassian.net/browse/PRD-12

https://govstack-global.atlassian.net/browse/PRD-18

Questions:

• Can we migrate content?

• Which content should be skipped?

  • Technical use cases already moved to gitbook?

Discussion

• We should close out Google Drive and no longer make it an option for others to use. Ensure entire GovStack team is on Gitbook and Confluence.

  • Wes: we should have a process and restrict people from editing Google Docs.

  • Steve: he can turn off access/edit option and make all the files on there as read only.

• Meeting notes to be saved on Confluence, and Gitbook to be used for publications - uploading websites and provide content management services and make it easier to edit/mark down format.

Use Case Process

@Wes Brown

10 min

How-To Contribute a Reference Use Case

Building Block Workgroup Cookbook

@PSRAMKUMAR

5 min

GovStack Release

@Wes Brown

10 min

What core product use cases should we prioritize and when could we realistically create a v1.0 release?

Committee Interaction

5 min

Committee Point People

• Product/Process - @Wes Brown

• Tech related - @Steve Conrad

• Governance - Not sure, Jake and Hani?