2024-06-17 Governance Committee Meeting Notes

 

This page describes the GovStack meeting notes. We use this meeting page to both run the meeting and keep notes, actions and decisions.

To avoid long meeting where the current status of each report is read out, we ask all participants to read the links below before the meeting, add in any questions they may have and then ask them in the meeting. This will focus the meeting upon the questions, decisions and actions needed for greatest impact.

Participants -

ITU: @Shukla, Ayush@Martinez, Yolanda (Deactivated) @Eskandar, Hani

GIZ: @Nora Hauptmann @Andrea Donath

DIAL:

EE: @Marika Popp

 

0. Celebrate

Item

Read more at…

Notes

Item

Read more at…

Notes

GovStack was mentioned in ITU Council and State of the Union - Highest support in ITU side

https://www.itu.int/en/osg/Pages/Speeches.aspx?ItemID=51

 

UX/UI Workshop with Digital Service Germany and Laurence and Betty

 

 

Egypt will send the Prime Minister to open/ visit the DPI Summit

 

 

First request from Government on bilateral negotiations level with german Government in Mauretania

 

 

1. Roadmap

GovStack Roadmaps

2. Priority Discussions

Item

Presented by

Notes

 

Item

Presented by

Notes

 

CTO Selection and Appointment

ESTDEV

  • There were 4 applications submitted by the deadline of Fri, 14 June 2024, 17.00 EEST.

  • Only one application met the qualification requirements + budgetary limits.

  • The outcomes of the preliminary selection were presented at the meeting.

  • It was jointly agreed upon to make the job offer to Mr Kristo Vaher, former Government CTO of Estonia and a former member of the GovStack team. He’s expected to take office on 1 July 2024 and his contract remains valid until 30 June 2025.

 

Preparations for DPI Summit 1-3 Oct 20204 in Cairo

@all

During the alignment call earlier that day it was decided that:

  1. we’ll be focussing on sessions - please see here for further information: 240613 GovStack Partner Roles .docx (sharepoint.com) As a focal point, please keep both ´Oras in the loop. We are distributing tasks between each other.

  2. Booth + its agenda

  3. Promotional materials

  4. High level participants from own agencies

  5. List of invitees from countries

 

Master Thesis Research Topics

ITU

Comments required by TH June 20th EOB

 

Scaling up GovStack Country Implementation

ITU

Ambitious approach needed here, for deploying DPGs. How can we industrialise GovStack delivery? Countries such as Nepal, Mauritania, Jordan and a few more have approached ITU, hence scaling up the strategy is quickly needed. PAERA document will be introduced to the Country Engagement team - there will be a dry run on this on 17 June GovStack Get-Together at ESTDEV offices. ESTDEV is willing to take a lead in this.

Altogether, there’s no need to reinvent the wheel, rather streamline the strategy as we’re already worikng with UNDP and other global donors. Quick delivery with limited resources and scale up is often sought after instead.

 

GovStack Website Hosting transition from DIAL to ESTDEV

ESTDEV

Technical input expected from GIZ and ITU by 20 June (15.00 EEST), for the future service providers to submit their pricing quotes.

 

Legal Consulting for GovStack Legal Entity is starting

GIZ

We are kicking of the legal consulting for the legal entity. Milestone 1: high level assessment deriving implications for Germany of a new legal entity in Estonia).

Documents needed:

  • Final version Dial/Heath Assessment

  • Considerations about founation Estonia

In parallel, there are preparations underway between ESTDEV and Estonian Ministry of Foreign Affairs, for a complimentary report on the vision, mission, strategic purpose, and organisational design of the future foundation. Its primary aim would be to collect and review the content of the already existing documents and viewpoints expressed on this issue. The aim is to run this as a complimentary exercise to the legal consulting, for a comprehensive package to kick-off the the set up of the foundation, incl for securing a buy-in from all critical founding partners.

 

Actions

3. Team Updates and Opportunities for Strategic Decisions

Every GC meeting one cohort is requested to share updates in written form in this table.

Every team has the opportunity to request direction/decision from the GC.

Cohort 1

Team Name

Presenter

Update

Team Name

Presenter

Update

Communications

Arielle

 

Communication Team Canvas

@Martha Mundas

 

Sustainability Team Canvas

@Nora Hauptmann

@Hans Christian Ende

 

Partnership Team Canvas

@Nora Hauptmann

 

Private Sector Team Canvas

@Martha Mundas

 

Decision Need

Item

Brought in by…

Notes

Item

Brought in by…

Notes

 

 

 

 

 

 

 

 

 

Actions

Cohort 2

Team Name

Presenter

Update

Team Name

Presenter

Update

Country Engagement Team

@Martinez, Yolanda (Deactivated)

 

Capacity Development Team Canvas

@Nora Hauptmann

 

Community Management Team Canvas

@Martha Mundas

 

 

Research Team (Pending)

Ingrid Pappel

 

Implementation Playbook Team Canvas

@Martinez, Yolanda (Deactivated)

 

Decision Need

Item

Brought in by…

Notes

Item

Brought in by…

Notes

 

 

 

 

 

 

 

 

 

Actions

 

Cohort 3

Decision Need

Item

Brought in by…

Notes

Item

Brought in by…

Notes

 

[team]

 

 

[team]

 

 

[team]

 

Actions

4. Communications and Events

Item

Read more at…

Notes

Item

Read more at…

Notes

 

 

  •  

 

 

  •  

Actions

 

Decisions

5. AOB

Item

Read more at…

Notes

Item

Read more at…

Notes

 

 

 

 

 

Actions

Decisions